Notes from the Help Desk…

If you find yourself repeating the same searches in Outlook, you can create a custom search, save it, and execute it again by simply re-opening the saved search.

Here’s how:

1. Open the Advanced Find dialog box (Control+Shift+F, or click the Find button, then selection Advanced Find… from the Options menu.)
2. Enter your search options (for example, all mail with the word “password” in the message body).
3. When the search is finished, select File | Save Search…
   Name the search something you’ll recognize later, such as “messageswithpassword.”
   (You might want to create a folder in My Documents called “Outlook Searches.”
4. Click OK, and close the Advanced Find dialog
5. Open Advanced Find again.
6. Select File | Open Search…
7. Select your saved search, and click OK. Outlook will repeat the search.

If you find that it takes too long to switch from one email message to another, try turning off the Outlook “feature” that displays a Name Smart Tag in the message header and checks the user’s Instant (Windows) Messenger status.

To do so:

1. Select Tools | Options.
2. Click the Other tab.
3. Remove the check from Enable the Person Names Smart Tag. (The Display Messenger Status in the From fieldoption will automatically be disabled if the Names Smart Tag is not available.)

To view the next 4 days in your Outlook calendar, press ALT+4.

To view the next 8 days, press ALT+8.

And so on…

If you receive several attachments in one e-mail message, there’s an easy way to save them all at once.

1. With the e-mail message open or selected, select File | Save Attachments…



2. Select All Attachments…
3. Outlook will display a dialog box with a list of the attachments:



4. Click OK.
5. Navigate to the folder where you want to save the files.
6. Click OK.

To add a password to Outlook 2003:

1. Open Outlook.
2. Select File | Data File Management.
3. Select Personal Folders from the Name column.
4. Click the Settings button.
5. Click Change Password…
6. The following dialog box will appear:

7. If you don’t have an old password, leave that field blank.
8. Type the password you want in New Password.
9. Type it again in Verify Password.
10. Click OK.
11. Click OK again.
12. Click Close.
13. Close Outlook.
14. Open Outlook again, and it should prompt you for your password.

Now all you have to do is remember your password!