Archive for the 'MS Word' Category

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Creating a Table of Contents

October 15th, 2005

Do you need to add a Table of Contents (hereafter referrred to as TOC) to a document? It’s much easier than you think. And there’s certainly no need to type it out the long way.
However, there is something you must do before you create the TOC: Use heading styles throughout your document. […]

Generate Random Text in Word

October 15th, 2005

Why would you want to generate random text in Word? I have no idea. As trainers, we use this trick all the time in our classes to demonstrate Word features. Many of our students think it’s cool.
You may need to generate several pages of text to practice using some Word […]

Make Your Word Documents Smarter!

October 14th, 2005

How would you like to insert someone’s address into a Word document with one click? If he/she is one of your Outlook Contacts, you can do it with a Smart Tag.
Before you try the next tip, select Tools | AutoCorrect Options… and click the Smart Tag tab. Make sure there is a check […]

Find and Replace Tips – Special Characters

September 28th, 2005

Finding special characters is a useful way to clean up a document. The special characters can be added from the Special button list or directly as codes.
See the Find and Replace Tips – Formatting for the general process. The only difference is that you enter the codes instead of text.
For example, suppose you wanted […]

Find and Replace Tips - Formatting

September 28th, 2005

In the 80’s, search and replace (as it was known then) seemed the second coolest thing about word processing. The first, of course, was never having to re-type a document. These days, with the use of templates, styles, and Word’s New From Existing Document, it seems less necessary.
However, for cleaning up documents and combining […]

Selecting Text Vertically with ALT-drag!

August 29th, 2005

First, you are probably asking yourself, “What does he mean by selecting text vertically?’
Answer: Selecting text vertically allows you to select the first character in every line of a document (or the first two characters, three, etc.) See the example below.
Now that you know what selecting text vertically is, you are probably asking […]

Displaying Zipcodes in a Word Mailmerge

August 29th, 2005

Excel provides a Special number format for zipcodes which allows those of us in New England to display our zipcodes properly. However, when you do a mail merge in Word 2002 and 2003, this formatting will not come through. A zipcode of 01040 will display as 1040. You can fix this in Excel by converting […]

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