Packaging Your Presentation to CD
August 29th, 2005When you have to create a PowerPoint presentation on one computer and show it on another, you face a number of potential problems. Are the fonts you used installed? Did you copy all the graphics and charts you needed? Does the new computer have PowerPoint and is it the right version? Microsoft has addressed these issues, but in PowerPoint 2003, they have solved it. If you use PowerPoint extensively, you’ll want to upgrade to 2003.
Package for CD has replaced the Pack and Go Wizard in earlier versions of PowerPoint. The Package for CD option includes the PowerPoint Viewer by default. You can also use the Package for CD option to package files to save into a folder on your hard drive. This is useful if you want to backup your presentation or transfer it to a USB thumb drive or zip disk.
To package a presentation for use on another computer, you’ll need a CD-R or CD-RW drive, but the process is pretty straightforward:
1. Open the presentation you want to save.
2. Select File | Package for CD…
3. In the Name the CD field type a name for the CD.
4. Files linked to your presentation and the PowerPoint Viewer are included to the package by default. To change the default options, click the Options… button.
The Options dialog allows you to:
• Add the PowerPoint viewer, so that anyone can view the presentation whether they have PowerPoint 2003 or not.
• Include any linked files so that these files are available.
• Add all TrueType fonts so that the person replaying the presentation does not have to have all your custom fonts installed.
• Set a password to open and to modify each presentation to keep the information secure.
5. Click the Copy to CD button.
6. If you are copying the presentation to a Folder or a zip disk, click the Copy to Folder... button, navigate to the folder you want to save the presentation in, and click OK.
7. After PowerPoint transfers the files, Close button.
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